What does the 2026 business suspension dossier include? Businesses need to prepare a business suspension notice, a decision or resolution from the competent authority, and related documents according to each type of enterprise. This article provides detailed guidance on the dossier components, how to prepare, and how to submit the business suspension dossier, helping businesses comply with regulations.
1. What does the 2026 business suspension dossier include?
A business suspension dossier is a collection of documents that businesses need to prepare to notify the competent business registration authority of their temporary cessation of operations.
According to Clause 2, Article 60 of Decree 168/2025/ND-CP (amended by Clause 2, Article 11 of Decree 296/2026/ND-CP), the dossier components may vary depending on the type of company. Businesses should prepare the following documents:
- Notice of business suspension: Fill in full business information, start date, and end date of suspension according to the applicable form.
- Decision or resolution on business suspension: Issued by the competent authority of the enterprise.
- Meeting minutes: Prepared if required by law or the company’s charter.
- Power of attorney: In case the legal representative does not directly perform the procedure and authorizes another individual or organization.
Note: Not all types of businesses require the same set of documents. The section below provides a specific breakdown by company type for easier preparation.
2. Business Suspension Dossier Components by Company Type
2.1. Single-Member Limited Liability Company
For a single-member limited liability company, businesses need to prepare the following basic documents:
- Notice of business suspension according to the current form.
- Decision of the Company Owner regarding the business suspension.
- Power of attorney if authorizing another person to carry out the procedure.
2.2. Multi-Member Limited Liability Company
The business suspension dossier for a multi-member limited liability company typically includes:
- Notice of business suspension.
- Resolution or decision of the Members’ Council.
- Minutes of the Members’ Council meeting regarding the business suspension.
- Power of attorney, if any.
2.3. Joint Stock Company
For a joint stock company, businesses need to correctly identify the authority to decide on business suspension according to the Enterprise Law and the company’s charter.
The dossier may include:
- Notice of business suspension.
- Resolution or decision of the Board of Directors or the competent authority as stipulated.
- Corresponding meeting minutes, if required.
- Power of attorney, if any.
2.4. Partnership Company
The business suspension dossier for a partnership company needs to be prepared according to the regulations on the authority of the partners and the company’s charter, typically including:
- Notice of business suspension.
- Decision or resolution of the competent authority.
- Meeting minutes, if required.
- Power of attorney, if any.
Tip: Before signing the dossier, businesses should identify the person authorized to decide on the suspension and check the notice form applicable at the time of submission.
3. Business Suspension Notice Form 2026
The Notice of business suspension is a crucial document in the dossier. Businesses need to use the correct current form, accurately fill in the information, and check the suspension period before submission.
Information typically required includes:
- Business name and enterprise code.
- Head office address.
- Business suspension start date.
- Business suspension end date, if the applicable form requires it.
- Information of the legal representative.
- Signature or authentication according to the submission method.
You can refer to the notice form here: Latest business suspension notice form
4. How to Prepare a Business Suspension Dossier
Step 1: Determine the suspension period
Businesses need to determine the suspension start date, the expected resumption date, and any obligations to be handled during the suspension period.
It is advisable to check the notification deadline according to current regulations to avoid late submission.
Step 2: Prepare the decision or resolution
Depending on the type of enterprise, the competent authority issues the decision or resolution on business suspension.
If a meeting is required, the business must prepare meeting minutes in accordance with regulations and the company’s charter.
Step 3: Fill in the business suspension notice
Check the following information:
- Business name and enterprise code.
- Head office address.
- Suspension period.
- Information of the legal representative.
- Signature, authentication, and other contents as per the form.
Step 4: Digitize documents
If submitting online, businesses should scan or create clear PDF versions of the necessary documents.
File names should be concise and easy to identify, for example:
- Business-Suspension-Notice.pdf
- Business-Suspension-Decision.pdf
- Business-Suspension-Meeting-Minutes.pdf
- Power-of-Attorney.pdf
5. Where to Submit the Business Suspension Dossier?
Businesses carry out the procedure at the competent business registration authority according to current regulations.
Businesses can choose to submit the dossier online or through other methods accepted by the competent authority.
For online submission:
- Access the National Business Registration Portal.
- Log in to your account as required by the system.
- Select the business suspension notification procedure.
- Declare business information and suspension period.
- Attach necessary documents.
- Sign, authenticate, and submit the dossier as instructed.
- Monitor processing status and supplement the dossier if required.
Processing time: Businesses need to check the applicable processing time at the time of submission and follow the notification from the business registration authority.
6. Business Suspension Dossier Checklist 2026
| No. | Document to prepare | Check |
|---|---|---|
| 1 | Business suspension notice | Correct form, complete information |
| 2 | Suspension decision or resolution | Correct authority |
| 3 | Meeting minutes if needed | Full signatures |
| 4 | Power of attorney if any | Correct authorized person |
| 5 | Dossier PDF version | Clear, correct format |
7. Notes When Preparing a Business Suspension Dossier
- Check for the latest forms: Do not use old forms when a replacement is available.
- Ensure consistent information: Business name, enterprise code, representative, and suspension period must be accurate.
- Check signing authority: Decisions, resolutions, and meeting minutes must be prepared in accordance with regulations.
- Proactively handle tax obligations: Business suspension does not automatically cancel tax obligations, debts, or obligations incurred prior to the suspension.
- Check invoice obligations: Businesses need to determine the use of invoices during the suspension period according to tax regulations and actual circumstances.
- Do not arbitrarily skip procedures: Businesses must properly notify the suspension to limit legal risks.
8. Frequently Asked Questions about the 2026 Business Suspension Dossier
What documents are included in a business suspension dossier?
The dossier typically includes a business suspension notice, a decision or resolution from the competent authority, meeting minutes if required, and a power of attorney in case of authorization to carry out the procedure.
Does a single-member limited liability company need meeting minutes?
A single-member limited liability company, owned by an organization or individual, needs to verify the correct competent authority to issue the decision. The requirement for meeting minutes should not be mechanically applied as it is for multi-member limited liability companies.
Can a business suspension dossier be submitted online?
Businesses can carry out the procedure online through the National Business Registration Portal according to the process and conditions for receiving dossiers at the time of execution.
Does business suspension mean tax obligations are completed?
Business suspension does not automatically negate existing tax obligations. Businesses need to check their obligations for tax declaration, settlement, payment, and other related obligations according to the regulations applicable to each case.
9. Learn the Full Business Suspension Procedure 2026
The article above focuses on the dossier components and how to prepare documents. If you want to learn about the entire process, notification deadlines, tax obligations, how to submit the dossier, and notes when suspending business, please refer to the comprehensive guide: Temporary Business Suspension 2026: Dossier, Procedures, Duration, and Notes
VN Law Firm provides legal knowledge and support services for businesses to carry out procedures according to current legal regulations.
